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Security Gate Rules

The Cottonwood Campground entrance has been changed to make access for a large RVs or trailers much easier. Once access is granted you will have a straight drive into the campground. The old entrance gate has been turned into a manual locked gate that can be opened during heavy traffic times on the holidays or for special events.

The Klamath Campground gate will remain the same. As part of the gate installation, the Klamath Lodge door has been armed with a new lock and access can be gained with your R-Ranch gate card, remote, or a numerical access code. This will secure the lodge 24 hours a day and help stop petty theft and vandalism in the future.

The Headquarters gate uses solar power to open and close. This is the only Security Gate that will remain open during business hours. Headquarters will close this gate in the evening. Contact Headquarters for summer and winter schedules as times will vary.

The computer system that will check access codes is large enough to expand this security system in the future to restrooms, laundry rooms, Cottonwood Lodge and pool and the Bunkhouse. The Board will have to budget for this in the future. Once the current project is finished, the R-Ranch will have an electronic record of all owners entering the R-Ranch property along with video of same. All owners and guests are required to access the security gates to the campgrounds, Headquarters and Bunkhouse INDIVIDUALLY when a code is needed to open the gate. Anyone tailgating the owner or guest in front of them will be fined $25.00 per occurrence.

Access Cards and Codes

Access cards, codes or clickers issued prior to 10/31/16 will no longer work on any of the gates. All Owners in good standing will receive one free card for the new gate system. New owners and any current owner wishing to receive an extra card, access code or remote should come to Headquarters.

New Cards:

Each owner will be issued one free card. Additional cards can be purchased at $10.00 each and there is no limit to how many cards you can purchase. Brown Book rules and fines apply for misuse of cards.

Access Code:

A five-digit access code can be purchased for a onetime fee of $25.00 per share and used by multiple owners on title and their children. Owner access codes cannot be shared with other owners or non-owners or guests. Brown Book rules and fines apply for misuse of codes.

Remotes:         

Some owners have remote controls or clickers that will open the gates without entering a code or using an access card. New remotes will be available for purchase at $50.00 per remote. Anyone with an R-Ranch issued remote can turn it in at Headquarters and purchase the new remote for a reduced price of $25.00. No remotes other than R-Ranch DKS remotes will be accepted for the discount price. Brown Book rules and fines apply for misuse of remotes.

For further information please call R-Ranch Headquarters at 530-475-3495 with your questions.

R Ranch Stables Brown Book Rules and Regulations

SECTION NINE

STABLES

 A. General Stable Rules and Guidelines:

1. Right of R Ranch Stable to Accept or Reject any boarders, riders and or lesson students,  Not withstanding any agreement of any kind in which the Stable or R Ranch is a party, Stable expressly retains and reserves the absolute right and privilege to deny or reject any application or request by any person to board a horse, use string horses or take lessons at the stable facilities or require an owner to remove a horse for any reason whatsoever, in their sole and absolute discretion.  The Head Wrangler will have immediate decision authority regarding stable matters. Head Wrangler will confer with GM and BOD on decisions to related to loss of q-pen privileges, loss of trail card privileges, loss of pasture privileges or required removal of a horse from a pasture, or other serious issue, in order to develop a final decision on the matter.
2. All horse riding and handling is done at your own risk!
3. Non-String Horses and Horses brought onto the Ranch must have liability insurance.
4. Anyone who will be riding a Stables horse must have a signed Hold Harmless” release form on record.
5. Owners/Guests must follow rules and fill out all applicable paper work (including reading and signing a “Hold Harmless” release) before riding.  These will be kept on file at the stable office. All minors must have a ” Hold Harmless” release form signed by their parent or legal guardian. No other person is authorized to sign for a minor.
6. Stable hours are seasonal. They are posted on all bulletin boards and at the Stables If the Stables are holding special events or competitions, the stables will be closed during that event time.
7. All decisions regarding string horses for the stables will be made by the stables staff, this includes horse assignments, riding conditions, trails followed, trail card rules and riding practices, etc., for the safety of the rider and the welfare of the horses.
8.  An adult shall accompany any guest/visitors under the age of 18.  Owner children under the age of 14 must be accompanied by a supervising adult. Children must be under an adults control at all times. There shall be no unsupervised horse riding by minors.
9. If an Owner is riding in the ring or on the trail. they are not to leave any children unattended at the Stable.
10. Please use extreme caution if entering a pasture, barn, or stables. Horses can be extremely unpredictable.
11. Guests are not allowed to enter the pastures where owner or string horses are pastured at any time unless accompanied by an Owner.
12. Dogs are not allowed in the stable or immediate stable area during stable hours. Please note wranglers may utilize trained dogs to help herd horses and these dogs may not be leashed at all times during the performance of their duties.
13. When there are more people signed up to ride than horses available, Owners will be given priority over guests on a first come, first served basis as determined by signup sheet.
14. Guests will be charged for horseback riding in addition to the cost of a guest pass.
15. The speed limit on the barn property is 5 MPH.
16. Only wranglers or volunteers with express written permission from the head wrangler will be allowed to operate stable equipment or vehicles. If a volunteer is using the equipment a liability waiver must be signed and keep on record.
17. There will be no double (or tandem) rising on string horses.

B. Stable Area and Horses:

1. Anyone not following Stable rules will be asked to leave the Stables.
2. No riding horses in the interior stable aisle. All riders must dismount outside of the barn.
3. Do not stand on the fence or pen rails.
4. Do not tie horses to fences or pens.
5. No running or loud screaming/yelling in the barn or around the horses.
6. The interior stable alley way must be keep clear at all times.
7. If a horse gets loose please alert all others nearby and get any children out of harm’s way, such as putting them inside of the tack room or inside of an empty stall.
8. Everyone riding or mounting a stables horse should wear a helmet at all times, however, anyone over the age of 18 may sign a waiver. No exceptions. Everyone, regardless of age, is very strongly encouraged to wear a helmet when riding any horse.
9. All under the age of 15, regardless whether riding an owner or stables horse will wear a helmet at all times while riding outside of R Ranch events. An exception will be made to this rule if a parent or legal guardian, as well as the owner of the horse if different than the parent or legal guardian, signs a release exempting R Ranch from all liability if a helmet is not worn.
10. Ranch will only provide helmets for guided trail rides. Owners must provide helmets for personal riding and trail card rides. It is the strong recommendation of the Stable that ALL riders wear heeled boots and any other protective gear deemed appropriate.
11. Owners, wranglers and other R Ranch staff employees are responsible for providing their own tack, grooming supplies, and any other supplies or equipment for use on their own personal horses. Ranch Stables tack and supplies are not for use on owner horses or wrangler horses.
12. Owners shall keep the owner tack room, wash area and any areas used by them as neat and clean as possible, returning their tack, rakes, tools etc. to their appropriate places. No items shall be left in the center isle or inside of stalls after use.  R Ranch is not responsible for any lost, stolen or damaged items left at the barn.
13. All “messes” made by a an owner horse in the wash racks, stalls, aisle ways and along with routes to arena area are the responsibility of the rider to be cleaned up. Manure and refuse must be disposed of properly and in designated areas.
14. Do not give string horses extra feed or hay without wrangler permission.
15. Horses should not be left unattended in any area. Horses must have a halter and lead rope on when not being ridden. Horses in Q-pens need not be haltered.
16. All gates should be kept closed at all times.
17. When barn doors are closed and locked do not open doors or gates or enter these areas without permission because wranglers could be moving or working with horses inside.
18. Never leave horses unattended in cross-ties
19. Smoking is prohibited in stables area and hay barn area at all times and in pasture areas.
20. All owners that are having a professional visit the barn, such as a farrier, vet, chiropractor or any other scheduled visit for their horse, must let wranglers know in advance to the visit. Only areas open to owner horses may be used for these visits. You must also remain on the premises while the visit is taking place. Do not leave until the visit is complete and everyone has left the property. If there are emergency or extenuating circumstances the head wrangler may elect to make other arrangements on a case by case basis.

C.  Arena

1. The arena may be used by owners any time that use does not conflict with stable arena riding times or if wranglers are conducting lessons.
2. All equipment used in the arena must be put away after use.
3. All personal belongings and trash must be cleaned from arena after use.
4. Be respectful of others using the arena.

D. Stable Volunteers

1. Permission to volunteer will be obtained from Head Wrangler or Stables Staff designee prior to volunteers beginning any work.
2. Volunteer adults with minors accompanying them to undertake volunteer  work must ensure that the minors can participate in the work and will be completely responsible for the supervision and safety of the minor.
3. Wranglers have the right to dismiss anyone volunteering.

E. Owner Tack Room Rules

1. Owner must have a pastured horse to use the tack room.
2. Owners can use one saddle rack per horse pastured.
3. All grain and supplements must be keep in a lidded container.
4. All tack must be keep in a closed or lidded container. R Ranch strongly recommends owners mark all tack and supplies with share #s.
5. Owners are responsible for keeping the tack room clean and orderly.
6. R-Ranch stables equipment cannot be used under any circumstances.
7. Tack room must be locked when not in active use.
8. Owners cannot unlock the door for other owners. A Wrangler will assist them.
9. In order to store saddles, tack and supplies in the Owner Tack Room, an owner must fill out a Tack Room Sheet to keep you tack in the tack room. See a wrangler for this document.
10. R Ranch not responsible for any lost or stolen equipment.

F. Pasturing

1. Owners wishing to pasture a horse are subject to a Pre-Pasturing Quarantine Agreement as well as a Pasture agreement prior to pasturing a horse.
2. Pasturing is intended to provide owners with horses, local access to their horses for their riding pleasure while they are on the Ranch. It is not the intended use as a permanent pasturing or boarding facility nor for use as a horse “retirement” pasture or for pasturing horses which cannot be safely ridden or for any personal business venture.
3. R-Ranch owners will be permitted to pasture one horse per immediate family member associated with R-Ranch deed. As defined by section one of the R-Ranch Brown Book.
   1. A separate pasturing agreement is required annually for each horse pastured on the R-Ranch property.
   2. The R-Ranch retains the right to limit the number of horses pastured on the ranch property based upon available pasture space, pasture maintenance, and repairs needed or other factors which would limit the number of owner horses as determined by the R-Ranch Head Wrangler.
4. The term of a Pasture Agreement is for one calendar year. Horses pastured year round must have a signed agreement within seven (7) days of the expiration of the previous year’s agreement. An agreement must be signed for each horse pastured.
5. Horses removed from a field or paddock by the owner must be returned to the same place when finished. Do not place your horse in a different pasture or area. Wranglers will move horses between pastures as necessary. Owners wishing to use their horse(s) are responsible for catching their own horse in the pasture and returning it to the same pasture.
6. Horses must be on a lead at all times when out of the pasture and not being ridden.
7. Pastured horses must be in good working condition. As a general rule no horses under 3 years and over 26 years of age should be pastured on the Ranch. All pastured horses must be broke and ride able.
8. Owners cannot pasture any stud horses, pregnant broodmares or retired horses.
9. All horses must be able to live in a herd environment. Owners will be required to remove any horses deemed unsuitable for living successfully in these conditions or that are dangerous or unruly.
10. Owners are required to keep their horses vaccines current. This must be kept on record with the Ranch. A wrangler will assist with vaccines at the owners’ request and the horse’s owner will be required to sign a release prior to the horse being vaccinated. If owner’s horse is not under current vaccinations that horse will be quarantined and the owner will be required to remove the horse if not vaccinated within 5 days of expiration of vaccines. Refer to Pasture Agreement for required vaccines.
11. Do not handle other owner’s horses without permission. (including removing from pasture, blanketing, grooming, feeding, riding and giving food or treats.)
12. Owners are required to provide any extra care to their horse if ever required or deemed necessary by that owner.
13. Owner is to give at least 48 hour notice before they remove their pastured horse from R-Ranch property and let the wrangler know when they are expected to return and the general locations the horse has been prior to returning. Horses visiting locations deemed to be at risk for possible disease exposure may be required to enter quarantine for a period before being returned to the pasture..
14. Owner is to pay all pasture bills accrued while horse has been pastured before the horse is removed from the property.

G. Q-Pens

1. Q-pens are a tool used by the Wranglers for quarantining horses and will be used on a priority basis first and foremost for stable business. Q-pens second priority use is for short –term visiting owner horses. Owners are allowed up to 1 pen per immediate family member on a share as defined by R-Ranch CCRs. Q-pens are not a pasture substitute for horses being on R Ranch nor are the Q-pens for long – term use.
2. Owners must call or email at least 48 hours in advanced to reserve a pen.
3. All pens will remain locked until all Q Pen agreement paper work is completed. Failure to complete or sign paperwork will result in no use of a Q pen.
4. Owners must provide all required records at the time of check in a file will be started for the deeded owner and kept with the ranch files. Required Records:
   1. Bill of sale for each horse and or proof of ownership.
   2. Current vaccination and worming records.
   3. Current picture of the horse.
   4. Proof of insurance on the horse.
5. Q-Pens may not be used for any one horse for any longer than 14 days in a calendar month period. A $10 per day fee will be charged until the horse is removed or pastured. Horses utilizing a q-pen over 14 day period in any one calendar month period will be treated as quarantined horses and subjected to pasturing and those associated rules.
6. Owners are responsible for all their own feed in the Q-pens.  It must remain in your horse trailer or hay bags.
7. Owners are responsible for watering their own horses in the Q-pens. Each Q-pen will have a bucket for water provided by R Ranch.
8. Owners may not erect or use any kind of structure or cover over or next to the Q pen.
9. No special care will be provided by the R-Ranch staff at any time the horse is in the Q-pen, unless the horse is injured and arrangements have been made with the Head Wrangler for care at an additional cost.
10. Owners are responsible for keeping their Q-Pen area clean and orderly, including alley and walk ways.
11. Owners may check out tools from the stables for cleaning and moving horse waste. Waste will be placed in an area designated by the wranglers.
12. Horses removed from a Q-pen must be returned to the same pen when finished and not placed in a different pen.
13. Owners’ pen (Including walk ways) will be inspected by a wrangler at time of check out. If an owner leaves assigned pen dirty and untidy or garbage, that owner will be charged a $40.00 cleaning fee. Two violations will lead to the loss of Q-pen privileges for one year.

H. Horse Trailer Parking and short and long-term Storage

1. Horse Trailers may be subject to R Ranch Trailer storage rules if not being used.
   1. Use is defined as the storing of tack for riding;
   2. the moving of a trailer off of the Ranch for day use at least once in a three month  period; or
   3. an owner who is pasturing a horse and their horses fees are paid up can store a horse trailer at no charge.
2. Long-term horse trailer storage will be in designated areas. These areas are determined by the head wrangler.
   1. Long-term parking is define as anything over thirty days.
3. Day or short-term trailer parking is in designated areas. These areas are to be determined by the head wrangler.
   1. Short-term parking is defined as parking for a weekend or for an event pr while staying on the Ranch.
4. Owners will be responsible for removal of horse manure and any trash. Failure to keep area clean will result in a $30 cleaning fee and repeat offenses will result in loss of trailer parking privileges.
5. All horse trailers must be in moveable, useable condition and have current license and registration.

I. Trail Cards

1. All Owners and associate Owners who wish to ride on the trails without a Wrangler must demonstrate their ability to handle their horse and tack safely. An Owner or Associate Owner 18 years or older may qualify for a red trail card by passing the ground and riding test.
2. Guests are not eligible for a trail card only Owners and Associate Owners.
3. R Ranch Head Wrangler will establish and post on stable bulletin Board Trail card test requirements. Trail card tests and instruction require an appointment to be made with the head wrangler. The Wranglers are allowed to ask any owner with a trail card to retest at any time.
4. All testers must be able to demonstrate all of these requirements on their own without the help of a wrangler or anyone else when being tested.
5. Each rider must show a current R-Ranch ID card or Associate cards.
6. Each rider must show their R-Ranch Trail Card to check out a stables horse.
7. Each rider must sign a “Hold Harmless” agreement before they can ride.
8. A trail card sign-up sheet must be filled out completely before riding. Riders returning from a ride must be signed out by a wrangler.
9. The Wranglers are allowed to note misuse of any string horse in a trail card holders file. A second note/write up will result in that trail card being revoked for one year. There will be a retest before receiving a trail card back.

Riding Guidelines:

• Without prior permission from a wrangler, the Trail Card Rider is to return the horse to the stables within one hour from the start of his / her ride.
• Associate Owners with Green or Blue Trail Cards may accompany their parents on a trail card ride, but may never be left unattended on the trail. The parent must be in sight at all times.
• The horse is to be under the control of the rider at all times and is not to leave the trails. There is to be no cantering, galloping, running, or trotting at any time string horses can only be walked.
• String Horses are only to be ridden on R-Ranch trails which are clearly provided for  that purpose. There is to be no riding off the trails or leaving R Ranch property.
• Trail Card riders should not dismount their horse at any time, unless the horse is  injured or an emergency situation makes that the best course of action. In this case rider is to walk their horse back to the stables and notify a wrangler.
• The Trail Card rider is responsible for the safety and condition of the accompanying minors, the horse(s) and the tack.
• Failure to follow the guidelines and rules may result, at the discretion of the head wrangler, in the revoking of the trail card riding privileges. If a card is revoked, the owner has the opportunity to appeal the decision to the general manager and the BOD.

Card Types and Requirements:

Red Card:

1. A Red card holder must be an owner or an Associate Owner. With a current R-Ranch Id.
2. A Red card holder must be 18 years or older.
3. May take out other Trail Card holders only.
4. A designated Trail Card String Horse must be ridden. Horses used for Guided Trail Rides cannot be used for a trail card. (Beginner or intermediate are used for Guided Trail Rides.

Green Card:

1. A Green card holder must be an Associate Owner. With a current R-Ranch Associate Card.
2. A Green Card Holder must be 14 – 17 years old.
3. A Green card holder may go out with a Red Card holder or on the Guided Trail Rides without an adult.
4. A designated Trail Card String Horse must be ridden. Horses used for Guided Trail Rides cannot be used for a trail card. (Beginner or intermediate are used for Guided Trail Rides.)

Blue Card:

1. A Blue card holder must be an Associate Owner. With a current R-Ranch Associate Card.
2. A Blue card holder must be 9 – 13 years old.
3. A Blue card holder may not go out on a trail ride without a Red Card holder.
4. A designated Trail Card String Horse must be ridden. Horses used for Guided Trail Rides cannot be used for a trail card. (Beginner or intermediate are used for Guided Trail Rides.)

Trailer Storage Rules

(Section Five of the Brown Book)

1. All owners of trailers, boats or other equipment stored at R-Ranch are required to immediately notify the Ranch of any change to the legal status such as change in ownership and change in address and phone number.
2. All RV’s in storage over 16 feet must have current DMV registration and licenses on the vehicles or if under 16 feet, leave a current copy of your “non-op” registration with the area office. Otherwise, a fine of $10.00 per month will be assessed.
3. RV’s not in use, except for 5 night rule, must be removed from campsites and moved to designated   storage space or removed from R-Ranch property.
4. Every trailer, RV, boat trailer, etc. stored on R-Ranch shall be kept in movable condition at all times. R-Ranch is not responsible for making trailers and RV’s movable. Needed repairs, such as replacing flat or rotted tires or rusted hitches are the sole responsibility of the owner. R-Ranch will notify owners of needed repairs. It is the owner’s responsibility to make needed repairs or arrangements for repairs within 30 days or remove trailer/RV from R-Ranch property. Any deviation from this policy must be considered by the General Manager. If repairs are not arranged for, a daily fee will be imposed until repairs are made. See Section 15 for fees.
5. A 72 hour notice will be given to the campground staff to ensure your RV will be placed on a site before your arrival. Employees will not move trailers after normal working hours. Failure to provide 72 hour notice may result in an overnight delay. If the Owner does not arrive on the date they said, a charge will be applied and trailer will be returned to storage.
6. Owners must complete a “Vehicle Storage Agreement” available at Headquarters for each vehicle to be stored including additional vehicles if space is available. See Section 15 for charges.
7. Owners who store RV/trailers that are unfit to be moved (as determined by R-Ranch staff) shall arrange for removal or repairs of RV/trailers. A 30 day written notice by R-Ranch staff will be given prior to disposal proceedings through DMV.
8. Owners may not occupy their RV’s while in storage.
9. There will be a $200.00 per year fee charged, due by January 31st, for each trailer, RV, etc. in storage, or $20.00 per month if storing short term. If the fee is not paid each year the trailer, RV, etc. will be considered abandoned.  A 30 day written notice will be issued before beginning abandonment legal procedures through the DMV.
10. If a trailer/RV has not been moved from storage and used for camping in the past 24 months, they must be removed by the current owner or disposal proceedings will be initiated by R-Ranch POA.
11. Owners must have insurance on all boats, RV’s, trailers, and equipment stored on the R-Ranch property.
12. Trailers in any of the storage areas must be kept in good condition, no broken or boarded up windows and no other obvious maintenance problems. A fine of $50.00 per incident will be assessed and failure to correct the problem will result in a hearing and possible removal of the trailer from the storage area. Tarps or other covers are allowed in the storage area.

Fax #    530.475.0902
Email   [email protected]

Mail
R-Ranch POA
PO Box 71
Hornbrook, Ca 96044

Q-Pen Agreement

Click on a link below to view/download

• Q-Pen Day Use Agreement
• Q-Pen Pre Pasture 14 day Agreement
• Q-Pen General Rules

If you have any questions in regards to Q- Pen usage and rules please call the Stables at (530) 475-3425.