R-Ranch Collection Policy

This Collection Policy applies to charges which are due or become due after December 31, 2022. Billings for the annual regular assessment will be mailed by Mid November of each year.

One-half of the regular assessment amount is due January 1 and delinquent if not paid by January 15.

On January 16, a late charge of 10% of the regular assessment amount is charged to the account.

The remaining balance of the regular assessment is due June 1. If unpaid, the account is delinquent on June 16. A late fee of 10% of the second half of the annual regular assessment amount is then charged to the account. The account is then subject to collection activities in accordance with this Policy and the governing documents.

Collection activities are at the discretion of the Board of Directors and are in addition to other remedies available and include, but are not limited to, referral to a collection agency, foreclosure of the share, and/or seizure of any property owned by the shareholder which is on the Ranch, Any cost incurred by the R-Ranch in the collection of amounts due, will result in a Collection Fee equal to the amount of the cost being charged to the account. This collection policy shall apply equally to all regular assessments, special assessments, or special individual assessments made or assessed by the Association against an Owner.

Policy Regarding Payment of Assessment Amounts Past Due

Owners who are suspended for non-payment of assessments may avoid further collection activities by entering into an agreement with the following terms: The Owner remains Suspended until the account is paid in full. Payments are made to bring the account current by November 1. A Processing Fee of $5.00 per payment is applied.

Policy Regarding Payment of Fines, Fees, and Special Individual Assessments

Owners shall pay all fines & fees, and any special individual assessments, within 30 days of billing. The owner shall have the opportunity to demonstrate that the billing was in error within the 30 days. If the owner demonstrates that the amount has been paid or there has been an error on the part of R-Ranch in the billing, the account shall be immediately credited. After 30 days charges are considered delinquent, and the account is subject to collection activities in accordance with this Policy and the governing documents.

Policy Regarding Suspension for Nonpayment

For any delinquent fines, fees, or assessments (regular, special, or special individual), the Association may impose temporary suspension of an owner’s membership and/or ownership rights (collectively “Suspension”), including the right to vote, to serve on the Board of Directors, to attend meetings and the right to the use of the Ranch.

Suspended Owners are prohibited from using the Ranch as “Guests” of another Member during the period of the Suspension. Upon expiration of any suspension, all such owner’s rights shall be deemed to be restored, subject to the right of the Association to re-impose such a suspension at any time, and to impose any other penalty at any time, subject to the Governing Documents.

Any attempt to use the Ranch by a suspended owner shall be considered trespassing, except that suspended owners shall be entitled to enter the Ranch in order to attend official Ranch meetings of the Board of Directors or members if permitted by the Board of Directors and must immediately exit the Ranch following any such meetings.

The Association shall follow the following procedures prior to imposing any Suspension:

  1. Notice: The Member shall be given at least ten (10) days prior notice of a hearing. The notice shall contain statements that: (i) the Member has a right to attend the hearing and will be given an opportunity to be heard; (ii) the hearing shall take place in private; and (iii) the Member may choose to appear at the hearing in writing, in person, or both in writing and in person. Notice shall be given either personally or by mail. If delivery is made by mail, it shall be deemed to have been delivered seventy-two (72) hours after a copy of the notice has been deposited in the United States Postal Service, first class postage prepaid, addressed to the Member at the last mailing address provided in writing to the Association.
  2. Hearing. The hearing shall be held or a written statement considered by the Board of Directors, or its designee(s) to determine whether the proposed Suspension should be levied. At the hearing, the Member shall be given a reasonable amount of time to be heard concerning the matter.
  3. Notification: Within fifteen (15) days following the hearing, the Association shall notify the Member in writing of its determination(s) at the hearing and any Suspension to be imposed. If a Suspension is imposed, the Suspension shall be effective on the date the notification is received by the Member or six (6) days following the hearing date, whichever is later, or at a later date if specified in the notification. The notification shall state the date of the expiration of the Suspension.